How to Film Videos for Conferences and Events
A feature video of your conference or event allows you to show the highlights to future sponsors, exhibitors and delegates, helping attract interest and generally grow the event, whilst also providing a glimpse into the day for those who couldn’t be there. Here are a few key tips for films conferences and events:
Using 2 cameras
One of these key considerations at the planning stage is how many synchronised cameras should be used to film these sessions, and how to use them to best effect.
A 2 camera set up is probably the most effective due to the use of another synchronised angle. The first camera will normally act as the same role as in a 1 camera shoot, focusing on the speaker. Using a second camera will help capture a mix of close- ups and audience reactions.
Furthermore, you can create the illusion of having many more cameras on your shoot by moving the camera during the conference. This allows for a varied final edit, which can be intertwined with footage of the speakers and audience reactions.
We recommend a 2 camera shoot for most conferences and events as it allows a focus on both the speaker and their presentation slides. Whilst engaging the interest of the viewer due to the variety of angles.
Location
Location is one of the most important things to think when filming conference or event videos as this will create the all-important first impression.
The first thing you should do is visit the venue ahead of schedule to get an idea of the space. If you can’t visit the venue before the event, ask for a photograph from a previous event. Preparation is key, as it is important to know what you will be working with.
 When filming speakers, the background shouldn’t be eye-catching, but still attractive and professional. This ensures the audience’s attention is focused on the speaker’s content without appearing too dull.
Remember the importance of natural lighting when choosing a location. When conferences are held during the day it means you do not have to spend as much time lighting speakers. This gets more difficult when you are in a darkened room or theatre space, where you will probably have to work with stage lighting staff or bring portable lights.
Audio
Recording audio is one of those things that just needs to be right. It may in fact be the most important items. In almost all cases, a viewer or audience member will likely become disengaged from something they cannot hear.
The obvious disadvantage of wired microphone systems include cabling, routing and storage issues often require a permanent setup and therefore a dedicated conference room.
This is why if you’re planning your next big meeting, wireless microphone systems are a terrific choice to electrify your event and give everyone a voice. Wireless conference microphones allow for mobility, meaning you can host conferences just about anywhere.